Submission and Manuscript Guidelines

Preparing the initial submission

You will need to format your article ready for submission. You will need to format your article ready for the initial submission. For this purpose, GPPS MS Word or LaTex manuscript templates are available. The templates include instructions on how to format your paper. For the initial submission in the GPPS Journal’s submission system, only a PDF file based on our MS Word or LaTex template is required.

For a paper recommended for the journal publication from a GPPS technical conference, the initial submission can be made simply with the PDF file of the original conference paper (or an updated version in the conference paper template with all changes marked up in color).

The GPPS Journal aims to be flexible and to make the submission process as easy as possible for authors. As such, we keep our formatting requirements to a minimum (see the “formatting” section below) and do not insist on adherence to a rigid style. However, we do ask that authors consider the readability of their manuscripts to reviewers when formatting their manuscripts.
Further, during the initial paper submission, we will ask for additional information (author details, declaration of competing interests, funding sources, etc.) provided by the submitting author via our Journal’s submission system.

Preparing the final submission

When your paper is initially accepted for publication after the review process, we will ask you to submit all the supporting files (high-resolution figures, tables, employer licenses (if needed), permission to reuse copyrighted material, etc.). Further, you will need to submit the final version of your manuscript both as an MS Word OR LaTex file AND as a PDF file.

Each figure and table, including their captions, should be submitted as a separate file after the initial paper acceptance. Please make sure that all figures and tables are cited in the text.

Please make certain all figures and tables are cited in the text.

For authors using LaTeX, download our bash file for the extraction of figures. The script takes a compiled LaTeX file (i.e. a .pdf file) and extracts the figures grouping all the subfigures (a), (b), etc.

Article type

The following article types are considered for publication:

Running title


Manuscript length (excluding references)

Number of figures or tables

Original article

60 characters

300 words

6,000 words


Review article

60 characters

300 words

6,000 words


Technical Note

60 characters

No Abstract

1,000 words


Please note the maximum lengths for running title, abstract and manuscripts will apply.

However, GPPS believes that a good paper is a concise paper. For this reason, we encourage authors to submit documents that are shorter than the allowed maximum length. In exceptional circumstances, longer papers may be accepted at the discretion of the Editor-in-Chief.

Letters to the editor are also welcome and should be sent in the first instance to (see our editorial policies for details).

Text Formatting Requirements

Headings and Body Text

Built-in ‘styles’ should be used for the text and headings; this facilitates conversions into other file formats and results in more consistently formatted and laid out manuscripts for reviewers and editors. Header styles include GPPS Heading 1, GPPS Heading 2, GPPS Heading 3 (Please use no more than three heading levels). The body of the text is 10.5 pt Times Roman (Body Text Indent style) with precisely 12 pt line spacing. No text should be smaller than 8 pt.

Additional styles for formatting text for Author details and Figure captions can be found under the Format/ Styles window.

Image and Figure Requirements

Halftone images

GPPS recommends that all halftone (colour or greyscale) should be saved as TIFF files. Files should be saved at a minimum resolution of 300 dpi with dimensions of no less than 10cm x 10cm.
TIFF files should be compressed once created, ensuring file sizes are kept to a minimum to aid swift file transfer. When saving as TIFF format, please ensure that LZW compression has been applied.

Line artwork

GPPS recommends that for figures using primarily line artwork, authors should use vector graphics saved as either EPS or PDF format. Files should be saved at a minimum resolution of 1200 dpi.
When saving as PDF, it is essential to make sure that any fonts are embedded, and all images are at the correct size and resolution.

Style and Content


Manuscripts must be written in clear English. Both US and UK spellings are acceptable but should be consistent throughout the document.
Articles should be thoroughly checked and proofread before submission. Authors may consult the Chicago Manual of Style, 16th Edition, for specific guidance on grammar, spelling, punctuation etc.
Articles with serious language issues may be rejected without peer review; authors who are not fluent English speakers are encouraged to use professional editing services before submission.


The abstract should concisely summarize the background, objectives, methods and results, and conclusions.
Abstracts should not contain citations.


GPPS uses the Harvard (author(s), year) reference style. All references should be cited in the text and listed in the references section in alphabetical order of citation. Unpublished work and personal communications should not be used as references.

In-text citations
References should be cited in the text using the names of the authors and year of publication in brackets, e.g. (Smith, 2015).
If a reference has more than two authors, give only the first author’s surname, followed by “et al.” If several references with the same authors and the same year of publications are cited, they should be differentiated with letters (Smith and Duncan, 2010a; Smith and Duncan, 2010b). Order multiple references cited together chronologically, and separate them with semicolons.

Reference section
The reference section should be ordered alphabetically using the formats below.
Alphabetical sequencing is determined by the first author’s last name (including particles such as “de,” “van” etc.) and, if necessary, by the first author’s initial, then, letter-by-letter, by the following authors’ names, and finally by year of publication.
If no authors are present (not even an organisation that serves as author), the reference should be ordered by its title with articles “a,” “an” and “the” dropped.

Ross, N. (2015). On Truth Content and False Consciousness in Adorno’s Aesthetic Theory. Philosophy Today, 59(2), pp. 269-290.
Dismuke, C. and Egede, L. (2015). The Impact of Cognitive, Social and Physical Limitations on Income in Community Dwelling Adults With Chronic Medical and Mental Disorders. Global Journal of Health Science, 7(5), pp. 183-195.

(A DOI is necessary for online articles and recommended for all articles. Replace DOI or volume and page numbers by “ In press” for accepted articles pending publication.)

Dahl, R. (2004). Charlie and the chocolate factory. 6th ed. New York: Knopf.
Daniels, K., Patterson, G. and Dunston, Y. (2014). The ultimate student teaching guide. 2nd ed. Los Angeles: SAGE Publications, pp.145-151.

Book chapters
Bressler, L. (2010). My girl, Kylie. In: L. Matheson, ed., The Dogs That We Love, 1st ed. Boston: Jacobson Ltd., pp. 78-92.

Shaver, W. (2013). Effects of Remediation on High-Stakes Standardized Testing. PhD. Yeshiva University.

Cohen, M. (2013). Re-election Is Likely for McConnell, but Not Guaranteed. [Blog] FiveThirtyEight. Available at: [Accessed 4 Apr. 2015].

Other: As far as possible, include author names, publication date, title, medium, publisher, URL, reference or identification number and date accessed.

Raina, S. (2015). Establishing Correlation Between Genetics and Nonresponse. Journal of Postgraduate Medicine, [online] Volume 61(2), p. 148. Available at: [Accessed 8 Apr. 2015].

For additional information regarding referencing please see:

Figures, tables and supporting information

Image manipulation
Images should only be minimally edited. Adjustments to the brightness, contrast, white balance, etc., if necessary, should be applied uniformly to all relevant images and controls. Any manipulation resulting in potentially misleading images is considered unethical and may warrant the rejection or retraction of the article.

Cite figures as “Figure 1” and so on; tables as “Table 1”; supporting information as “SI1.” Figures, tables and supporting information should be cited in ascending numerical order upon first appearance in the text.

Title and legend are entered separately for each figure or table during the upload of the supporting files after the initial acceptance. This allows us to speed up the production process once the paper was finally accepted for publication. Captions should not be included in the manuscript text or within the figure or table files.


SI units should be used, although other units can be acceptable if widely used in a specific field.
Nomenclatures should follow established practices and recommendations from authoritative bodies and committees.


Abbreviations should be defined when first mentioned unless they are well known in the field and unambiguous.


For submissions in MS Word format, equations should be inserted in the manuscript text file in an editable format that can be converted to MathML, not as an image. For articles containing complex equations or many equations, commercial plugins such as MathType are strongly recommended. If we feel the conversion of equations in production may pose a problem, we may send the manuscript back to the authors. Equations can be added using MS Word equation editor or similar basic tools if they are not complex nor numerous.
Although it is possible to insert simple equations inline in plain text, please note that these equations will not be searchable on future versions of our website.

Metadata and additional information

The following information is requested during the initial submission and should not be included in the manuscript file:

  • Manuscript type
  • Keywords
  • Declaration of interest (for each author)
  • Funding sources (for the research described in the manuscript)
  • Acknowledgements (optional)
  • Cover letter (optional)

Providing this information separately allows us to keep manuscripts anonymous as well as to achieve enhanced readability and format consistency in different output formats during the review stage.